The Fire Protection Association of Southern Africa (FPASA) is seeking an Administrative Officer to join our team and support our daily office duties. A successful Administrative Officer will act as the point of contact for all employees and clients, providing administrative support and managing their queries. Email: This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. with your CV. 

Duties

 

  • Coordinating the detailed content/ requirements to be included as part of the training and tender documentations/ database with the relevant procurement team members.
  • Registering on venders/ tenders’ databases.
  • Assisting on courses coordination at the College.
  • Assist with key tender milestones in concert with tender administration processes to ensure they are accurately completed in order to meet deadlines.
  • Updating and maintaining the college quotations register inclusive of both training and technical related quotations.
  • Course control sheets forwarded to accounts department for invoicing, credit notes when required including fire advisory work.
  • Participating on the development of new course materials and the accreditation process with the SETA’s as applicable.
  • Support and manage training and tenders flowing from all Platforms.
  • Manage the storing of all documentation relating to training and tenders.
  • Raise potential risks and issues in relation to the tender process, as necessary.
  • Proven effective time management skills with the ability to prioritise and remain focused.
  • Strong business acumen, communication, and negotiation skills
  • Ability to work with others to ensure success in the performance of a team.

 

Appointment Requirement

  • Grade 12 Certificate,
  • Office Administration Qualification (Diploma, N6, Certificate) Diploma in Public Administration or Equivalent relevant Qualification.
  • Proven work experience as an Administrative Officer, Administrator, or similar role.
  • Solid knowledge of office procedures
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically).
  • Strong organization skills with a problem-solving attitude.
  • Excellent written and verbal communication skills.

Latest News

  • ECSA registrants - Water Suppression Systems

    ECSA registered Fire Protection System Practitioners (FPSP) - Water Suppression
     

    *N.B these names were circulated with permission from ECSA and the candidates as per POPIA.  This list is not exhaustive as some members did not consent to their details being communicated in bulk (go figure💁). 

    1. Mrs. L J Steyn - This email address is being protected from spambots. You need JavaScript enabled to view it.
    2. Mr. M van Niekerk - This email address is being protected from spambots. You need JavaScript enabled to view it.
    3. Mr. J J van Vuuren -  This email address is being protected from spambots. You need JavaScript enabled to view it.
    4. Mr. M G Myers - This email address is being protected from spambots. You need JavaScript enabled to view it.
    5. Mr. P Erasmus - This email address is being protected from spambots. You need JavaScript enabled to view it.
    6. Mr. T.J Willemse - This email address is being protected from spambots. You need JavaScript enabled to view it.
    7. Mr. Neil Whittal - This email address is being protected from spambots. You need JavaScript enabled to view it. 
    8. Mr. John Goring - retired
    9. Mr. J. Lewis - This email address is being protected from spambots. You need JavaScript enabled to view it.
    Read more ...  
  • New Forms: Membership, Course Bookings, Prospectus

     Form: Membership

    Form: Course Booking

    Form: Prospectus

     You're welcome ;)

     
  • FPASA compliance with the POPI Act

    FPASA compliance with the POPI Act

    As of 1 July the Protection of Personal Information Act (PoPIA) comes into full effect. The aim of the PoPIA is to promote the protection of personal information processed by both private and public bodies.

    The Fire Protection Association of Southern Africa (FPASA) values your privacy, and we want to ensure that you are choosing to be part of this family we have created. If you would like to continue receiving information and updates then you don’t need to do a thing and you’ll continue to hear from us.

    If you would, however, like to opt out of receiving this type of communication from us then you are welcome to click the unsubscribe button at the bottom of this page.

    If you have any further queries, as always we are here to help and listen to you. You can get in touch with us at This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..

    Thank you for being part of our growing community.

    Click here for the company POPIA notice. 

     

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